Tuesday, 24 July 2018

Participate in the BoS election 2018 - Register as a voter or nominate a candidate

We like to inform you about the Photonics21 Board of Stakeholder election 2018 which will take place in the fourth quarter of 2018.

You will find all details about the voting process, the time schedule, the candidate template and legal documents at the election portal.

Photonics21 Board of Stakeholder consists of 100 members (max). Due to the fact that 9 people stepped down from the BoS, 18 BoS members reached the end of their election period of 4 years (§5 (8) Terms of Reference) and the transitional rules of rotation (§ 11 Terms of Reference – Drawing Lots Process) the number of seats which are available for election are 38 in total.

The Photonics21 Executive Board decided on the election process and timetable and scheduled the election on the 5th November 2018 which is the final day of the 14-days online voting period starting on October 22nd 2018.


1) Register as a Voter

According to the Photonics21 Terms of Reference the Photonics21 Board of Stakeholders election will take place electronically by online voting using a web-based voting tool.

To participate in the online voting Photonics21 members are asked to subscribe to the register of voters via the Photonics21 website at latest by 24th September 2018 (cut off end of day).

Registration as a voter can only take place by filling in the online registration.

Please note that according to the Terms of Reference each Photonics21 member has one vote, it being understood, however, that only one vote per each affiliation can be cast, regardless of how many Photonics21 members the affiliation employs. It is the responsibility of each affiliation to organise that the correct vote is cast on behalf of all the Photonics21 members it employs. An affiliation (corporation) in this understanding is defined by all the fully consolidated units in the Annual Report of the respective affiliation (corporation).

To check if your affiliation is already registered as voter of the Photonics21 Board of Stakeholders election 2018 please have a look at the register of voters.

In this context we also kindly ask you to update your Photonics21 membership account in case you have changed your company / organisation and now belong to a different affiliation.

2) Nominate Board of Stakeholder Candidates

We would like to encourage you to nominate candidates for the Board of Stakeholders and/or candidate as Board member by yourself. However – please firstly have a look if your affiliation is already member in the BoS as "not more than one affiliation within a group can be BoS member" (§ 5 (3) Terms of Reference)

View the current Board of Stakeholder members and check whether your affiliation is already represented.

Please note that the deadline for submitting the online nomination letter for a Board of Stakeholder candidate is the 21st September 2018 (cut off end of day).

Any further details and the nomination letter template are available at: https://www.photonics21.org/bos-election/candidates.php

For further information, please also consult the Photonics21 Terms of References.

Please do not hesitate to contact us with any questions/clarification needs you have.

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